AEBG Due Dates
- Items with an asterisk are consortium deliverables
AUGUST 2018
- Aug 01: Final program year report due and student data report due (Q4)
- Aug 15: Annual plans due for 18/19
- Aug (TBA): AEBG 18/19 funding is disbursed from the State
SEPTEMBER 2018
- Sep 1: 16/17 & 17/18 member expense report due in NOVA (Q4). Will also include end of the year reporting on leveraged funds, fees, and other financial breakdowns
- Sep 30: 16/17 & 17/18 member expense report certified by consortia in NOVA (Q4); Will also include Year End Financial Report (Narrative)
- Sep 30: Program Year Budget Due in NOVA (Includes 17/18 carry over and 18/19 new funds)
- Sep 30: End of Q1
OCTOBER 2018
- Oct 31: Student data due in TOPSPro (Q1) *Note – MIS 18/19 reporting schedule will be released in early 2018
NOVEMBER 2018
DECEMBER 2018
- Dec 1: 17/18 & 18/19 member expense report certified by members in NOVA (Q1)
- Dec 20: Data and Accountability Budget Changes due (old system)
- Dec 31: Data and Accountability funded activities end
- Dec 31: 17/18 & 18/19 member expense report certified by consortia in NOVA (Q1)
- Dec 31: End of Q2
JANUARY 2019
- Jan 31: Student data due in TOPSPro (Q2)
- Jan 31: Final Data and Accountability expense report due (old system)
FEBRUARY 2019
- Feb 15: Budget Bill Requirement - 17-18 Program and Expenditure Data by Program Area due in NOVA
- Feb 28: Preliminary allocations for 2019-20 & 2020-21 released by this date
MARCH 2019
- Mar 1: 17/18 & 18/19 member expense report due in NOVA (Q2)
- Mar 1: Close Out of 16-17 member funds in NOVA
- Mar 31: 17/18 & 18/19 member expense report certified by consortia in NOVA (Q2)
- Mar 31: End of Q3
- Mar 31: Close Out of 16-17 funds in NOVA certified by consortia in NOVA
APRIL 2019
- Apr 30: Student data due in TOPSPro (Q3)
MAY 2019
- May (or June): 3-year strategic plan and evaluation report due from consortia
- May 02: CFADs for 2019-20 due
JUNE 2019
- Jun 1: 17/18 & 18/19 member expense report due in NOVA (Q3)
- Jun 7: Certified 3-year strategic plan due from consortia in NOVA
- Jun 17: Data and Accountability Budget Revisions are due
- Jun 30: (deadline extension): Data and Accountability funded activities end
- Jun 30: 17/18 & 18/19 member expense report certified by consortia in NOVA (Q3)
- Jun 30: End of Q4
JULY 2019
- Jul 31: Final Data and Accountability expense report due
AUGUST 2019
- Aug 1: Student data due in TOPSPro (Q4) FINAL
- Aug 15: Annual Plan for 2019-20 due in NOVA
- Aug 26: Data and Accountability close out and Practice with Promise due
SEPTEMBER 2019
- Sep 1: 17/18 and 18/19 Member Expense Report due in NOVA (Q4)
- Sep 1: July 1, 2018 to June 30, 2019 expenses by program area due (estimates only) in NOVA
- Sep 30: End of Q1
- Sep 30: 17/18 and 18/19 Member Expense Report certified by Consortia in NOVA (Q4)
- Sep 30: 19/20 Member Program Year Budget and Work Plan due in NOVA (Q1)
DECEMBER 2019
- Dec 1: 17/18 and 18/19 and 19/20 Member Expense Report due in Nova (Q1)
- Dec 31: 17/18 and 18/19 and 19/20 Member Expense Report certified by Consortia in NOVA (Q1)
- Dec 31: End of Q2
- Dec 31: July 1, 2018 to June 30, 2019 Instructional Hours and Expenses by Program Area due (actuals) in NOVA and certified by Consortium
JANUARY 2020
- Jan 31: Student Data due in TOPSPro (Q2)
FEBRUARY 2020
- Feb 28: Preliminary allocations for 2020-21 and 2021-22 released by this date
MARCH 2020
- Mar 1: 17/18 and 18/19 and 19/20 Member Expense Report due in NOVA (Q2)
- Mar 1: Close out of 17/18 Member Funds due in NOVA
- Mar 31: 17/18 and 18/19 and 19/20 Member Expense Report certified by Consortia by NOVA (Q2)
- Mar 31: Close out of 17/18 funds in NOVA certified by Consortia in NOVA
- Mar 31: End of Q3
APRIL 2020
- Apr 30: Student Data due in TOPSPro (Q3)
MAY 2020
- May 2: CFADs for 2020-21 due in NOVA
JUNE 2020
- Jun 1: 18/19 and 19/20 Member Expense Report due in NOVA (Q3)
- Jun 30: 18/19 and 19/20 Member Expense Report certified by Consortia in NOVA (Q3)
- Jun 30: End of Q4
AUGUST 2020
- Aug 1: Student Data due in TOPSPro (Q4) FINAL
- Aug 15: Annual Plan for 2020-21 due in NOVA
SEPTEMBER 2020
- Sep 1: 18/19 and 19/20 Member Expense Report due in NOVA (Q4)
- Sep 1: July 1, 2019 to June 30, 2020 expenses by program area due (estimates only) in NOVA
- Sep 30: 18/19 and 19/20 Member Expense Report certified by Consortia in NOVA (Q4)
- Sep 30: 20/21 Member Program Year Budget and Work Plan due in NOVA
- Sep 30: End of Q1
